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Privacy policy

SLMS is committed to respecting the privacy of users of our website. This privacy policy governs the manner in which SLMS uses, maintains and discloses information collected from users of the website. SLMS needs to collect and use certain types of information about individuals and organisations who come into contact with the website.

Information we collect

SLMS may request or collect personal information from users of our website in a variety of ways, including through online forms and other instances where users are invited to volunteer information. Personal information must be dealt with properly, and there are safeguards to ensure this in the Data Protection Act 1998. Such information may include:

Your name
E-mail address
Postal address
Telephone number
Communication preferences

You will also have the opportunity to submit information relating to your organisation about your operations and costs that does not personally identify an individual. The Data Protection Act states that no obligations under the Act arise where the information relates to businesses, companies or other organisations, although if you are a sole trader, the obligations of the Act do apply. In any event, all data and information we collect and hold is treated as though the Act applied.

Technical Data we collect

We may also collect information on how users access the website by using a tracking ID unique to each user through the use of cookies.

What are cookies?

A cookie is a piece of data stored on the user's computer tied to information about the user. SLMS may use both session ID cookies and persistent cookies. For session ID cookies, once you close your browser or log out, the cookie terminates and is erased. A persistent cookie is a small text file stored on your computer’s hard drive for an extended period of time. Your browser’s help file contains information and instructions for removing persistent cookies. Session ID cookies may be used by us to track user preferences while the user is visiting the website. They also help to minimise load times and save on server processing. Persistent cookies may be used by us to store, for example, whether or not you want our website to remember a password or other such information. Cookies used on the SLMS website do not contain personally identifiable information.

Log files

Like most standard websites, uses log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyse trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. Please note, however, that none of the information stored in the log files, including but not limited to IP addresses, is linked to personally identifiable information.

How SLMS uses this information

SLMS uses the information collected for contacting registered members, managing bookings etc., and may use some non-personal data to support additional statistical analysis. For the avoidance of doubt, SLMS will not in any way share information with a third party either for free or by selling it.

Disclosure of Information

SLMS may disclose aggregate, statistical, anonymous data based on information collected from our website. In such cases, statistical information only will be disclosed and personally identifiable data will be kept strictly confidential.

Personal Information

SLMS regards the lawful and correct treatment of personal information as very important and therefore ensures that personal information is treated lawfully and correctly. To this end SLMS fully endorses and adheres to the Principles of Data Protection, as detailed in the Data Protection Act 1998.

Specifically, the Principles require that personal information:

SLMS will, through appropriate management and the strict application of criteria and controls:

In addition, SLMS will ensure that:

This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998.

Legal disclaimer

Though every effort is made to preserve your privacy, SLMS may need to disclose personal information when required to by law. If it is deemed necessary that such action needs to be taken, SLMS will comply with judicial proceedings should a court order or legal process be served on us.

The SLMS website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. You are encouraged to read the privacy statements of each and every website that collects personally identifiable information. The Privacy Policy described herein applies solely to information collected by SLMS.

Maintenance of information

Non-personal information provided to SLMS is saved indefinitely to support statistical analysis and may be stored on one or more databases directly or indirectly maintained by us. We are committed to doing all we can to protect confidentiality of the information. Although we cannot guarantee that any loss, misuse or alteration of data will not occur, every effort is made to prevent such occurrences.

Any questions concerning this Privacy Policy may be directed by e-mail to